If you are a non-student visa holder, we still recommend that you apply / obtain Travel and Medical Insurance to cover the duration of your Shafston stay.
*Student visa holders must have health cover for the duration of CoE. Shafston uses BUPA: www.bupa.com.au/health-insurance/overseas-students/oshc
I, the Parent/Guardian acknowledge that I am aware it is mandatory to hold a travel/medical insurance policy in order to study at Shafston International Pty Ltd.
In submitting the application, I am unable to provide a copy of the travel/medical insurance policy.
I acknowledge that I will organise a travel/medical insurance policy before the student arrives in Australia and commences at Shafston International Pty Ltd.
I undertake to submit a copy of the policy to Shafston before the student arrives.
Students not living with their parents or nominated relative must stay with a registered Shafston International College Extra-care homestay.
As per visa condition 8532 which governs care arrangements for student visa applicants/holders who have not turned 18 years of age. Shafston reserves the right to approve all accommodation arrangements for HSP student visa holder students requesting a Confirmation of Appropriate Accommodation and Welfare Letter (CAAW).
All meals, laundry, transport to & from the College by the Homestay family. May be placed with other students of the same nationality in the Homestay.
All meals, laundry, transport to & from the College by the Homestay family. Can only be booked when two students are required to be in the same Homestay.
To enable us to find the best suited Homestay family for you, please answer the following questions in as much detail as possible.
** Must be completed if welfare is to be provided by Shafston. Please note that this option is subject to approval by Shafston International College.
Greeting & Transferring Student from the Airport to their Accommodation
Cancellations in excess of 24 hours will be eligible for a refund less a $60.00 administration fee. Cancellations less than 24 hours do not receive a refund. Notification of cancellation must be made by email to the Accommodation
Department, and by phone to the Airport Transfer Emergency Contact Number provided on the Airport Transfer confirmation.
If you are aware of any flight delays or if you have missed your connecting flight, you must call the airport transfer contact number. The driver will need to know your new flight details as soon as possible. If we are not advised of any flight changes and you require another transfer, this will be charged at another standard Airport Pick-Up rate. Students choosing to make their own way to their accommodation, without first contacting the Airport Transfer Service mobile number 48 hours prior to arrival, will not be eligible for a refund.
* Compulsory for students under 16 travelling without adult supervision.
Please add any additional information which will be helpful for the team at Shafston (such as special needs, etc.)
1. Shafston International Pty Ltd:
1.1 Under Australian Government law, Shafston International Pty Ltd is held responsible for the care and welfare of all its students under 18 years of age, which means that Shafston International Pty Ltd has the right to reject the request to make any changes to any existing arrangement.
1.2 Under no circumstances should any under 18 students live in a Backpackers or Hostel, or with other students or minors in a share house, or on their own.
1.3 Should the student require completion of the Form 1257 - Undertaking Declaration, a minimum of 1 week notice must be given to Shafston International Pty Ltd.
1.4 From time to time, Shafston’s teachers and Activities Centre may arrange ‘off-campus’ class activities. Parent(s) and/or Legal Guardian(s) hereby give consent for the student to attend all excursions organised through Shafston International Pty Ltd for the entire duration of their studies at Shafston International Pty Ltd.
1.5 Shafston International Pty Ltd will notify the relevant Education Agency and/or the student’s Parent(s) and/or Legal Guardian(s) should any student under 18 years is found to be in a situation of inadequate care or faces danger to personal security or has been frequently absent from class without reason.
1.6 Shafston International Pty Ltd has a legal duty to report any issues pertaining to low attendance or issues with the welfare of the student to the Department of Home Affairs.
1.7 If the student’s enrolment is suspended or cancelled, Shafston International Pty Ltd will report the matter to the Department of Home Affairs. Shafston International Pty Ltd will closely liaise with the student’s Education Agent and/or the Parent(s) and/ or Legal Guardian(s) to find alternative care arrangements before relinquishing welfare responsibilities.
1.8 If requested, Shafston will endeavour to assist the student with a high school application. This means Shafston will help the student complete the Application form and check the required documents are available. The form will still need to be signed by the parent(s) / legal guardian.
1.9 It is the responsibility of the student to meet all requirements of the receiving school, as per their terms and conditions. Shafston is unable to guarantee entry to an Australian high school.
2. Parent(s) and/or Legal Guardian(s):
2.1 Should the Parent(s) and/or Legal Guardian(s) select option 1 pertaining to the student’s accommodation, the Homestay Department at Shafston International Pty Ltd will carefully select a suitable Homestay Family to care for the student.
2.2 The Parent(s) and/or Legal Guardian(s) understand that it may take quite some time to find a suitable Homestay Family, so please allow the Homestay Department as much time as possible to secure an appropriate Homestay Family.
2.3 The Homestay Department at Shafston International Pty Ltd will maintain frequent contact with the Homestay Family to ensure that there are no issues or problems.
2.4 Any issues or problems raised must be brought to the attention of the Homestay Manager in writing, who will act upon the information in an appropriate manner within 7 days of receiving the notice of the issue.
2.5 If the Homestay Department is unable to find a suitable Homestay Family, we will contact the student’s Education Agent and/or Parent(s) and/ or Legal Guardian(s) immediately and alternative arrangements will need to be organised.
2.6 The Parent(s) and/or Legal Guardian(s) agrees to discuss section 3 and 4 of these terms and conditions with the student prior to arrival to the Homestay Home.
2.7 Parent(s) and/or Legal Guardian(s) understands that they must inform Shafston International Pty Ltd in writing, of any changes to accommodation arrangements.
2.8 Shafston must be notified immediately in writing regarding any changes to information provided in this form.
3. Homestay Rules U18 but Above 16 years old:
3.1 Should the Parent(s) and/or Legal Guardian(s) select option 1 pertaining to the student’s accommodation, then the following Homestay rules will apply:
3.1.1 Curfew is strictly set to 9:00pm for the student.
3.1.2 The student must maintain regular contact regarding their whereabouts with their Homestay Family when outside the Homestay Home. An indication of estimated pick up time or arrival to the family home must be clearly articulated by the student.
3.1.3 The student must carry a mobile phone with an existing working phone number whilst in Australia to assist in maintaining contact with the Homestay Family.
3.1.4 Strictly no use of illegal drugs or alcohol within the homestay or any other place.
3.1.5 No friends allowed in the student’s bedroom.
3.1.6 Should the student be absent from school, the Homestay Family must maintain contact with the Homestay Department and notify Shafston immediately.
3.1.7 The Homestay Family must not be absent overnight whilst the student is staying with them. Should the Homestay Family require to be absent overnight, they must arrange for another adult to stay in their home (this must be put in writing to the Homestay Department and is subject to approval by the Homestay Manager).
4. Homestay Rules U16:
4.1 Should the Parent(s) and/or Legal Guardian(s) select option 1 pertaining to the student’s accommodation, then the following Homestay rules will apply:
4.1.1 Students who are under the age of 16 must remain with their Homestay families at all times.
4.1.2 Students must be accompanied by an adult at all times unless other arrangements have been authorised by Shafston Homestay department.
5. Host Families Rules:
5.1 It is the duty of the Homestay Family to report any problems, concerns or student absences promptly to the Homestay Department at Shafston International Pty Ltd.
5.2 All members who are 18 years and older that are residing permanently in the Host Family home must hold a current Queensland Government approved “Blue Card,” which determines a person’s eligibility to work with children and young people.
5.3 The Homestay Family must only speak English in the home and assist the student to practice English.
5.4 The Homestay Family must provide a clean, safe, friendly family environment in which the student is included in the family activities.
5.5 The student’s bedroom is secure, with storage space for clothes, personal effects and study materials; desk, chair and adequate lighting for study purposes; means of heating and / or cooling.
5.6 The student has access to bathroom and toilet, and other shared areas of the home including kitchen, living areas, laundry.
5.7 The student is provided with good healthy food, and the minimum number of meals as per the type of care agreed upon with Shafston International Pty Ltd
5.8 The Homestay Family may enforce additional house rules, which may not be listed above in section 3 and 4 of these terms and conditions. Should there be any disagreements regarding the Homestay Family rules, the Homestay Department should be notified and a dispute resolution process will be engaged.
5.9 There is not to be any other international students of the same nationality or who speak the same language residing in the home, unless approved by Shafston International Pty Ltd and/or the Parent(s) and/or Legal Guardian(s).
Shafston employees may take photos of the students during the High School Preparation program. Upon joining the High School Preparation program, it is agreed that photos taken during the program by Shafston employees may be used for marketing purposes. Please note that a photo of a student will be taken during orientation for safety and security purposes. Please inform Shafston International College in writing, if you do not wish for any photos to be used for marketing purposes.
Information is collected on this form and during your enrolment to meet our obligations under the ESOS Act 2000 and the National Code of Practice for Providers of Education to Overseas Students 2018; to ensure student compliance with the conditions of their visas and their obligations under Australian Immigration Laws. Information collected about you on this form and during your enrolment can be provided, in certain circumstances, to the Australian Government and designated authorities and, if relevant, the Tuition Assurance Scheme and the ESOS Assurance Fund Manager. In other instances, information collected on this form or during your enrolment can be disclosed without your consent where authorized or required by law.